Discover Exceptional Wedding Services at Our Asheville Hotel

More information to help you plan your special day

Every wedding, no matter how large or small, is an exercise in paying attention to details. That's why our Wedding Team will be on hand to answer any questions or concerns you may have. For the same reason, we have established a list of answers to commonly asked questions so that we may help you get your planning started.

THE CEREMONY

Seating Arrangements/Set-Up

Most indoor and outdoor venues can be set up to match your plans. We offer elegant white folding chairs for outside venues or our banquet chairs for the indoor venues. We are happy to assist with any tables you may need for the ceremony along with our white linen and chairs. We also include an elegant fruit-infused water station.

Décor

Show your unique style additions to our set-up and personalize your day (e.g., flowers, linens, chiavari chairs, x-back chairs, or an arch). We require proof of insurance for all vendors.

Our In-House floral and design and décor team would be happy to assist you with any floral or décor rental needs. Please contact Jenna Bauer with PRI Productions, at jbauer@priproductions.com, or call 1-800-398-3846.

Music/Audio-Visual

Bring in acoustic music of your choice, or, for a fee, you may have our onsite audio visual company, ENCORE, arrange an iPod hook-up for your existing sound system. If you have a DJ that will be providing the ceremony music, please make all arrangements directly through your DJ.

A comprehensive selection of state-of-the-art audio/visual equipment is offered through our in-house partner, ENCORE. From pin-spot lighting on the floral centerpieces and color washes for depth and drama to full-scale video presentations, ENCORE can give your wedding that special touch. Please contact Keith Septer with ENCORE, at ksepter@psav.com.

THE RECEPTION

Seating Arrangements/Dinner Set-Up/Dance Floors

Most rooms can be set up to match your plan. We offer flexible seating ranging from four to twelve guests per table, round or rectangle shaped. Measurements are: 48” square, 72” round, 6’x30” rectangle, or 8’x30” rectangle. We provide white floor-length linens and black napkins. Our complimentary oak wood dance floors are fully mobile and adaptable to most any size requests.

You are welcome to make any additions to our set-up to personalize your day via rentals through PRI or an outside vendor. (e.g., upgraded dance floor, linens, Chiavari chairs, and candles in glass containers).

Catering

Menu prices are not guaranteed until 120 days prior to your event. Due to state and local ordinances, all food and beverages must be consumed on the premises and purchased solely through The Omni Grove Park Inn. A 24% service charge is added to all food and beverage functions. 7% NC State Sales Tax is calculated on the total of all charges. We ask that your menu be finalized at least thirty (30) days in advance of your event. Custom menus should be discussed directly with your Catering Service Manager.

Food and Beverage Service

The Resort does not allow food and beverage to be brought onto or off the property, whether purchased or catered from outside sources. Your Wedding Sales Manager may make exceptions to this rule in writing via email for items not provided by The Omni Grove Park Inn. Dietary substitutions are available on request. Children’s Meals (ages 3-11) are $38(+ tax) per child please inquire about details with your Catering Manager. Vendor’s meals are at Chef’s discretion and are available at $48(+ tax) per vendor.

Alcoholic Beverages

The State of North Carolina regulates the sale and service of alcoholic beverages and as a licensee, The Omni Grove Park Inn is charged with the responsibility of ensuring that state laws are strictly complied with. No alcoholic beverages from outside sources may be brought into a Resort-catered function without the written permission of the Resort. The Omni Grove Park Inn reserves the right to refuse to serve any alcohol at any Resort-catered function to any person without proof of age or to anyone based upon inappropriate behavior during the function or while on Resort premises. However, it is the responsibility of the host to ensure that no under-age guests drink alcoholic beverages during the function. 

Miscellaneous Fees

Chef Attendant/Carver – $150 per chef (1 per 75 guests, with 2 hour maximum)
Bartenders - $150 each (1 per 75 guests for up to 3 hours, $75/additional hour)
Fireplace Attendant - $175.

Function Hours

Based on availability, our function spaces are available to host events until midnight, with the bar closing at 11:30 PM. In an effort to respect our neighbors, all outdoor spaces must be clear of amplified music by 10:00 PM.

Additional Pricing and Billing

All menu prices and rental charges are subject to a 24% taxable surcharge at prevailing rates Applicable state and local taxes (currently 7%) are subject to change without notice.

THE FINER DETAILS

Parking

Valet, garage, and outdoor parking accommodations are available. Complimentary garage parking 0-3hours, 3-6 hours $10, 6+ hours $18, day valet $25.

Wedding Coordinator

The Omni Grove Park Inn requires weddings of 25 guests or more to employ an outside professional/certified wedding coordinator to assist with your wedding day; from planning the set-up and arrival of vendors to executing the ceremony and timeline of the reception. A wedding coordinator will help make your day seamless and enjoyable. Please see our preferred vendor list for recommendations.

Guest Rooms

If you are looking for a group of 10 or more sleeping rooms, please contact the sales team at 800.438.0050 ext. 5003 to contract a guaranteed block of rooms. Contracted room blocks are only available with a guaranteed Banquet Event (i.e. Rehearsal Dinner, Wedding Reception or Farewell Brunch).

Payment

A non-refundable advance deposit of the venue room rental fee is required with the signed Catering Contract. Payment of the full estimated amount due is required 10 days prior to your event. Checks must be received 15 days in advance. Payments can be made at any time throughout the year. An authorized Credit Card is required to be on file for any charges in excess of the estimated amount.

Guarantee

RSVP number is due 10 days prior to the event. A final guest headcount is required three business days prior to your event. This number is your guarantee and may not be lowered. Final charges are based on your guarantee or actual attendance; whichever is greater.