Every wedding, no matter how large or small, is an exercise in paying attention to details. That's why our Wedding Team will be on hand to answer any questions or concerns you may have. For the same reason, we have established a list of answers to commonly asked questions so that we may help you get your planning started.
Most indoor and outdoor venues can be set up to match your plans. We offer elegant white folding chairs for outside venues and standard banquet chairs for the indoor venues.
We are happy to assist with any tables you may need for the ceremony along with our white linen and chairs. We also include an elegant fruit-infused water station with your choice of fruits/herbs.
Show your unique style additions to our set-up and personalize your day (e.g., flowers, linens, chiavari chairs, chair covers, or an arch). We do require proof of insurance for all outside vendors.
Our in-house floral and décor team would be happy to assist you with any floral or décor needs. For more information please contact Robert Capers with PRI Productions at email@example.com or (800) 438-5800 ext. 3846.
Bring in acoustic music of your choice, or, for a fee, you may have our on-site audio visual company, ENCORE, arrange for an iPod hook-up for your existing sound system. If you have a DJ that will be providing the ceremony music, please make all arrangements directly through your DJ.
A comprehensive selection of state-of-the-art audio/visual equipment is offered through our in-house partner, ENCORE. From pin-spot lighting on the floral centerpieces and color washes for depth and drama, to full-scale video presentations, ENCORE can give your wedding that special touch. To get a quote, contact Matt Casale at Matthew.Casale@encore-us.com.
Drone photography is not permitted.
Seating Arrangements/Dinner Set-Up/Dance Floors
Most rooms can be set-up to match your plans. We offer flexible seating ranging from four to twelve guests per table, round or rectangle shaped. Measurements are: 48" square, 60” round, 72” round, 6’x30” rectangle, or 8’x30” rectangle. We provide white floor-length linens and black napkins. You are welcome to make any additions to our set-up to personalize your day (e.g., upgraded dance floor, linens, chiavari chairs, and candles in glass containers. Our oak wood dance floors are fully mobile and adaptable to most any size request.
Menu prices are not guaranteed until 120 days prior to your event. Due to state and local ordinances, all food and beverages must be consumed on the premises and purchased solely through The Omni Grove Park Inn. A 23% service charge is added to all food and beverage functions. 7% NC State Sales Tax is calculated on the total of all charges. We ask that your menu be finalized at least thirty (30) days in advance of your event. Food and beverage menu selections cannot be changed within ten (10) days prior to the function. Custom menus should be discussed directly with your Catering Service Manager.
Food and Beverage Service
The resort does not allow food and beverages to be brought onto or off the property, whether purchased or catered from outside sources. Your Catering Sales Manager may make exceptions to this rule in writing via email for items such as a candy station, and other items not provided by The Omni Grove Park Inn. Dietary substitutions are available on request. Children's meals (ages 3-11) are $35++ per child. Vendor's meals are at Chef's discretion and are available at $45++ per vendor for a hot entrée.
The State of North Carolina regulates the sale and service of alcoholic beverages and as a licensee, The Omni Grove Park Inn is charged with the responsibility of ensuring that state laws are strictly complied with. No alcoholic beverages from outside sources may be brought into a resort-catered function without the written permission of the resort. The Omni Grove Park Inn reserves the right to refuse to serve any alcohol at any resort-catered function to any person without proof of age or to anyone based upon inappropriate behavior during the function or while on resort premises. However, it is the responsibility of the host to ensure that no under age guests drink alcoholic beverages during the function.
Service Charge and Sales Tax
All menu prices and rental charges are subject to a 23% taxable service charge at prevailing rates and applicable sate and local taxes (currently 7%). Tax rates are subject to change without notice.
Chef Attendant/Carver – $150 per chef (1 per 75 guests for up to 2 hours)
Bartenders – $150 each (1 per 75 guests for up to 3 hrs, $50/additional hour)
Fireplace Attendants – $150
Based on availability, our function spaces are available to host events until 12:00 a.m., with the bar closing at 11:30 p.m. In an effort to respect our neighbors, all outdoor spaces must be clear of amplified music by 10:00 p.m.
THE FINER DETAILS
For all events scheduled outside with a weather forecast showing 30% or more of precipitation, your Catering Manager will contact you four (4) hours prior to the event start time to make a weather call.
For the safety of all guests the resort reserves the right to make a final decision on whether a function can be held outdoors. Factors that affect this decision are:
- Doppler radar indicates a 30% chance of rain or more
- Lightning in the area
- Wind over 10 mph
- Temperatures below 50 degrees Fahrenheit
If a tent is being set-up for a function construction will take an average of 4-5 hours and will need to be confirmed 48 hours prior to the event.
Valet, garage and outdoor parking accommodations are available for a fee on property. Complimentary garage parking 0-3 hours, 3-6 hours $10, 6+ hours $15, day valet is $22. Each year between Thanksgiving and New Year's Day, our holiday parking prices will be in effect. Please contact your Wedding Sales Manager for more information.
The Omni Grove Park Inn requires weddings of 25 guests or more to employ an outside professional/certified wedding coordinator to assist with your wedding day. From planning the set-up and arrival of vendors to executing the ceremony and timeline of the reception. A wedding coordinator will help make your day seamless and enjoyable. Please ask your Catering Services Manager for our preferred vendors list.
If you are looking for a group of 10 or more sleeping rooms, please contact the sales team at (828) 253-0299 ext. 5003 to contract a guaranteed block of rooms. Contracted room blocks are only available with a guaranteed Banquet Event (i.e. Rehearsal Dinner, Wedding Reception or Farewell Brunch).
A non-refundable advance deposit of 25% of the food and beverage minimum is required along with a signed Catering Contract. Payment of the full estimated amount due is required 10 days prior to your event. Located adjacent to The Spa’s main entrance, The Spa Café is open for breakfast and lunch daily. Guests may dine in The Spa Café in their robes, in either the outdoor waterfall dining area or the outdoor pool area. Menu offerings include refreshing fruit smoothies, fresh juices, artisan salads, specialty sandwiches and other delicious offerings to restore, revitalize and refresh. Checks must be received 15 days in advance. Payments can be made at any time throughout the year. An authorized Credit Card is required to be on file for any charges in excess of the estimated amount.
RSVP number is due 10 days prior to the event. A final guaranteed attendance is due by 11am four (4) business days prior to the function. This number is your guarantee and can not be lowered. Final charges are based on your guarantee or actual attendance, whichever is greater.