Charlotte Wedding Details

Q. After my wedding reception is booked, what is next?

A. Now is the time for you to begin booking the other vendors for your wedding day! Our catering manager will be in touch with you in the next few weeks or months to begin firming up your menu and other specific details for your big day. This is the perfect time for us to set up a time to have your tasting.

Q. What overnight accommodations are available for my guests?

A. Treat your guests to an ideal location and the creature comforts of home in one of our 374 guest rooms The catering manager can set up a “Wedding Room Block” for your guests. All rates are seasonal and based on the availability of the hotel. The amount of group rooms given and rates are all based on availability.

Q. Can I provide gift bags to guests staying at the hotel?

A. Yes! Please make an appointment with the catering manager and bring gift bags to the hotel a few days prior to your guests’ arrival date along with any other materials the hotel will store. We will be happy to deliver the gift bags to each room.

If you are having your wedding reception with us, there is a $2 charge per bag for delivery to each room.

Q. What is the payment policy?

A. Upon the signing of the contract, 25 percent of the total amount is due.

Eight weeks prior to the event, an additional 50 percent of your total amount is due.

Lastly, 10 days prior to your event, your estimated total must be paid in full.

Q. Is there a room rental charge?

A. Omni Charlotte Hotel does not have a room rental charge.

Q. Is there a food and beverage minimum?

A. Please speak with the catering manager regarding the food and beverage minimum.

Q. Do I bring my own cake, flowers, and entertainment?

A. Yes! Our catering manager will provide you with a preferred vendor list to help you with the remainder of your planning.

Q. What are the additional charges?

A. All banquet charges are subject to a taxable service charge of 25 percent as well as a local tax of 8.25 percent and a 1 percent prepared food tax. The bartender fee is $100 (one bartender per 75 guests). If the food & beverage minimum is not met, a room rental charge will apply.

Q. Can we bring our own food or alcohol?

A. Outside food and beverages are not permitted. However, a bakery may provide your wedding cake, and all attempts will be made to assist with any specialty food and/or dietary concerns.

Q. What will be the parking charge for my guests?

A. Parking for overnight guests is $24/valet parking. However, parking for reception attendees not staying overnight will be charged standard parking rates, which can range from $10 – $24 depending upon the date and time of the event. Self-service, city-owned garages are also available in the surrounding area. Parking rates are subject to change.

Q. Do you have children’s or vendor meals available? What is the price?

A. Yes! The children’s meal includes chicken tenders, French fries and a fresh fruit cup and is $25 per child between the ages of 3 and 12. Children two and under eat free. Vendor meals include a boxed sandwich, chips and dessert for $25 per meal.

Additional information for you to know...

Our catering manager will be with you the night of the event through cake cutting to make sure everything is running smoothly.

All food and beverage items served at your event must be provided, catered and served by Omni Charlotte Hotel, with exception of the wedding cake.

Events are typically five hours in length; however, all events must end by 1:00 a.m.